Frequently Asked Questions2021-08-27T15:18:44+10:00

Frequently Asked Questions

Booking

What will my wedding/function cost?2021-08-27T15:18:17+10:00

Let us know your budget and we can help you work out how best to allocate your money. At Bulong Estate – you won’t be talked into a hefty compulsory drinks package.

Our minimum is $15 per person for a non-alcoholic drinks package, so we can serve your guests unlimited juice, soft drink, sparkling mineral water, tea and coffee and then you can settle your bar tab at the end of the evening.

Then again, if you think your guests are going to be big drinkers, you would be better off choosing one of our all inclusive drinks packages. Our menu prices are all for a minimum of 40 adult guests. We are here to explain all your options and help you work out the best plan for your wedding – we don’t take a ‘one size fits all’ approach, we’re more about fitting in with you.

DOWNLOAD PACKAGES & MENUS
Do I need an appointment to come and inspect the venue?2021-08-27T15:18:16+10:00

You are very welcome to inspect the venue, in fact we encourage it, nothing beats seeing it in person. Yes, you will need to make an appointment. We are not open to the public, we do not have an open cellar door. So give us a call, or an email, or use the online booking form and book a time that suits you. We can show you around and chat about your wedding or function plans.

Is there a minimum spend or minimum numbers?2021-08-27T15:18:17+10:00

Our minimum numbers is only 40 guests and our minimum spend is a menu choice and our non-alcoholic drinks package for 40 guests. Smaller numbers than 40 is possible using one of our partners specialising in elopements and small weddings, or a shorter time booking, give us call for some options.

How many guests can I have?2021-08-27T15:18:16+10:00

Maximums at our venue depend on two things, if your reception is a seated menu or cocktail style and how many marquees you would like to put on the deck, if any. So for a seated style reception, the maximum seated inside is 60 guests. With marquees on the deck you can seat an additional 30 guests, so the maximum seated is 60 guests. For a cocktail style reception the maximum would be 70 guests inside the venue. With marquees on the deck you could take a cocktail reception to a maximum of 70 guests or so. If you are interested in a very large wedding, there is the option of putting up a very large marquee near the vineyard, which would be spectacular with vineyard on two sides and an amazing view. If you are interested in this, and your budget would allow, then give us a call.

Whats included? (chairs, tables, table clothes, glassware, etc)2021-08-27T15:18:16+10:00

We have furniture, table clothes and glassware for your use.

Black dining chairs, café tables which can be put together to make long tables. White linen table clothes. Wine barrels and black bar stools. An easel for a sign. All glass ware for drinks service. And tea and coffee cups.

Our caterers provide crockery and cutlery for your menu. We put together a floor plan for your event and place the furniture accordingly. If you would like to hire in or bring in other or alternative furniture you are very welcome to do so and we will be there to supervise delivery and placement. We have a sound system and a cordless microphone.

Decorating & Setup

Can we DIY our decorating?2021-08-27T15:18:16+10:00

Yes we welcome ‘Do it yourself’ decorating. Send your family and friends or do it yourselves, either way you are very welcome. We have a few simple rules such as no attaching things to the walls and making sure things are safe. We can give you our guidelines and helpful tips and tricks. If you prefer to hire a professional stylist or florist that’s fine too and we will be there to supervise for you.

Can we setup the day before?2021-08-27T15:18:16+10:00

If we do not have another function or event scheduled the day before then you are welcome to come in for your setup and decorating. Otherwise the morning of the wedding is an option.

Catering

Do you have a caterer you can recommend?2021-07-24T00:13:41+10:00

Every wedding has to have amazing food, which is why recommend Essential Catering and Events – an incredible local catering company who we love working with and who have catered countless weddings and events with us here at Bulong. They have a large variety of menus to choose from or they can make a menu to suit your event. They will stun you with their amazing food and service – whether you opt for a lavishly plated sit-down affair or go for cocktail-style or grazing platters.

Can I use my own caterers?2021-03-31T14:26:45+11:00

Of course you can. We are happy to work with your catering firm and can liaise with them about all the specifications of what we have onsite.  If you would like to use your own caterers, there is a venue hire fee and Bulong Estate does the drinks. Get in touch for more details.

Do you cater for dietary requirements?2021-08-27T15:18:17+10:00

Our excellent caterers, Essential Catering and Events, take care of all dietary requirements. Just provide us with a list of your guests and their dietary needs,
which may include allergies, gluten, lactose, fructose, vegetarian or vegan. All of these guests receive a delicious meal made just for them to meet their needs and
all at no additional charge.

Terms

What time is curfew?2021-08-27T15:18:17+10:00

Your party will need to finish up at 11pm on Friday and Saturday nights. For all other days we can host a daytime wedding or function with a finish time of 5pm.

How long can we have the venue for?2021-08-27T15:18:16+10:00

Our expectation is for a total of 7 hours access on the day. This includes access to the site from one hour before your ceremony for early arrivals such as your
celebrant or a musician to setup. Your ceremony followed by about 5 hours reception time. Extra time can be arranged for additional charges. Separate to this we allow for 2 hours of setup or decorating time the morning of or day before.

What is the booking terms? (deposit, cancellation policy, etc)2021-08-27T15:18:16+10:00

We ask for a $500 non-refundable deposit to secure your date. Should you need to move your wedding date for any reason, this deposit is not lost as long as you can give us three weeks notice. The balance owing for your booking is due 10 working days before your date. You are welcome to make payments up until that time and they are all fully refundable.

Venue

What happens if it rains on the day?2021-08-27T15:18:17+10:00

We would love to say we can guarantee perfect weather for your wedding day, but that would involve lying to you! What we CAN guarantee is that we will have a great Plan B worked out with you in advance, so that your wedding is stress-free, regardless of the weather.

For each and every function and wedding we host here at Bulong Estate, we draw up two floor-plans: one for fine weather and the other for, well, not-so-fine weather. If Plan A has seating out on the lawn, Plan B seats your guests inside the venue, or has part seating inside the venue as well as under a marquee on the deck. Marquees on the deck are a great backup plan for your outdoor ceremony and reception, as they still give that feeling of being outside and your guests still get to appreciate the tremendous view. If the weather is wet, but still warm, we can remove the marquee walls – giving a lovely tropical feel incorporating both in and outdoors.

With plans in place for ”perfect weather” and a backup plan for not so perfect weather, you can relax knowing everything is taken care off for all eventualities. We will ensure that there is enough dry and warm space for your guests so that everyone is comfortable. And regardless of the weather – it is always an excellent day!

I have cultural or religious requirements for my ceremony. Is this allowed?2021-08-27T15:18:17+10:00

Yes! We host many and varied ceremonies and receptions of all cultural and religious backgrounds and we welcome them all. You are very welcome to setup a Mandap and to have a small fire (subject to Total Fire Ban restrictions in place on the day). Just let us know what you need for your ceremony or reception and I am sure we can make it happen.

Do I need an appointment to come and inspect the venue?2021-08-27T15:18:16+10:00

You are very welcome to inspect the venue, in fact we encourage it, nothing beats seeing it in person. Yes, you will need to make an appointment. We are not open to the public, we do not have an open cellar door. So give us a call, or an email, or use the online booking form and book a time that suits you. We can show you around and chat about your wedding or function plans.

Is there somewhere local for my guests to stay?2021-08-27T15:18:17+10:00

There is lots of local accommodation – including boutique hotels, motels, caravan parks, holiday rentals, bed and breakfasts and AirBNB. We can supply a list of some recommended options. Much of the accommodation is within 10 minutes drive. There are also local providers of transport such as mini buses or private cars to transport your guests from the accommodation to the wedding and back again. We can also provide you with a list of these providers.

Is your site accessible?2021-08-27T15:18:16+10:00

Yes we have disabled car-parking labelled and we have a ramp up to the deck for access to the deck and venue. We have a wheel chair accessible bathroom. Wheelchairs will need go across lawn if the ceremony is held in the garden.

What time is curfew?2021-08-27T15:18:17+10:00

Your party will need to finish up at 11pm on Friday and Saturday nights. For all other days we can host a daytime wedding or function with a finish time of 5pm.

How long can we have the venue for?2021-08-27T15:18:16+10:00

Our expectation is for a total of 7 hours access on the day. This includes access to the site from one hour before your ceremony for early arrivals such as your
celebrant or a musician to setup. Your ceremony followed by about 5 hours reception time. Extra time can be arranged for additional charges. Separate to this we allow for 2 hours of setup or decorating time the morning of or day before.

Will there be someone here on the day to keep things organised?2021-08-27T15:18:16+10:00

Yes, Monica our venue manager is with you every step of the way. You will meet Monica when you view the venue and make your booking. Monica will be your contact for all communications and will work with you to plan your special day. If you have any questions or need a recommended local supplier, Monica can help you with all of that. On the day Monica will ensure the venue is setup as per the plan, receive any deliveries such as furniture, the cake, your celebrants arrival etc. And she will be there during your reception to keep things organised and work with the caterers to ensure everything goes smoothly.

Do you allow pets or animals to attend?2021-08-27T15:18:16+10:00

Yes we allow pets and animals to attend your ceremony and/or reception. Your pets will need to be secure, such as on a lead as the property is not securely fenced. And of course our priority and yours is for the safety and well being of both your human and animal guests.

How many guests can I have?2021-08-27T15:18:16+10:00

Maximums at our venue depend on two things, if your reception is a seated menu or cocktail style and how many marquees you would like to put on the deck, if any. So for a seated style reception, the maximum seated inside is 60 guests. With marquees on the deck you can seat an additional 30 guests, so the maximum seated is 60 guests. For a cocktail style reception the maximum would be 70 guests inside the venue. With marquees on the deck you could take a cocktail reception to a maximum of 70 guests or so. If you are interested in a very large wedding, there is the option of putting up a very large marquee near the vineyard, which would be spectacular with vineyard on two sides and an amazing view. If you are interested in this, and your budget would allow, then give us a call.

Can we have an outdoor ceremony and/or reception?2021-08-27T15:18:16+10:00

Our space is perfect for an outdoor ceremony and reception, with our lawn and garden area, big outdoor deck and spectacular views of vineyard and mountains. You can have your ceremony in the garden using our outdoor stage or arbor, or anywhere else you would like to have it. Your guests can enjoy the lawn and big outdoor deck with drinks and canapes. Or plan a full outdoor menu with a range of seating options such as wine barrels and stools, picnic rugs or full seating on the lawn. Perhaps you want to bring food trucks or have a big grazing platter on the deck. Either way your guests will relax with the greenery and spectacular mountains all around them.

Where can I have my photos? Do we have access to the vineyard?2021-08-27T15:18:16+10:00

There is lots of beautiful vineyard and views very close to the venue for photos. You may want to have family photos there or in the garden around the venue. We can then take you both and your photographer, videographer and anyone else you want such as your wedding party for a drive around the vineyard for more photos. To the rustic front gate. Our big dam, which on a still day has lovely water reflections. And up to the highest point on the property for a huge vista of Mount Donna Buang. We have 120 acres of property and 80 acres of grapes, so plenty of options for amazing photos.

Ceremony & Reception

What happens if it rains on the day?2021-08-27T15:18:17+10:00

We would love to say we can guarantee perfect weather for your wedding day, but that would involve lying to you! What we CAN guarantee is that we will have a great Plan B worked out with you in advance, so that your wedding is stress-free, regardless of the weather.

For each and every function and wedding we host here at Bulong Estate, we draw up two floor-plans: one for fine weather and the other for, well, not-so-fine weather. If Plan A has seating out on the lawn, Plan B seats your guests inside the venue, or has part seating inside the venue as well as under a marquee on the deck. Marquees on the deck are a great backup plan for your outdoor ceremony and reception, as they still give that feeling of being outside and your guests still get to appreciate the tremendous view. If the weather is wet, but still warm, we can remove the marquee walls – giving a lovely tropical feel incorporating both in and outdoors.

With plans in place for ”perfect weather” and a backup plan for not so perfect weather, you can relax knowing everything is taken care off for all eventualities. We will ensure that there is enough dry and warm space for your guests so that everyone is comfortable. And regardless of the weather – it is always an excellent day!

I have cultural or religious requirements for my ceremony. Is this allowed?2021-08-27T15:18:17+10:00

Yes! We host many and varied ceremonies and receptions of all cultural and religious backgrounds and we welcome them all. You are very welcome to setup a Mandap and to have a small fire (subject to Total Fire Ban restrictions in place on the day). Just let us know what you need for your ceremony or reception and I am sure we can make it happen.

Do you allow same sex marriages?2021-08-27T15:18:16+10:00

OMG! Yes! Love is Love!

Can we have an outdoor ceremony and/or reception?2021-08-27T15:18:16+10:00

Our space is perfect for an outdoor ceremony and reception, with our lawn and garden area, big outdoor deck and spectacular views of vineyard and mountains. You can have your ceremony in the garden using our outdoor stage or arbor, or anywhere else you would like to have it. Your guests can enjoy the lawn and big outdoor deck with drinks and canapes. Or plan a full outdoor menu with a range of seating options such as wine barrels and stools, picnic rugs or full seating on the lawn. Perhaps you want to bring food trucks or have a big grazing platter on the deck. Either way your guests will relax with the greenery and spectacular mountains all around them.

Where can I have my photos? Do we have access to the vineyard?2021-08-27T15:18:16+10:00

There is lots of beautiful vineyard and views very close to the venue for photos. You may want to have family photos there or in the garden around the venue. We can then take you both and your photographer, videographer and anyone else you want such as your wedding party for a drive around the vineyard for more photos. To the rustic front gate. Our big dam, which on a still day has lovely water reflections. And up to the highest point on the property for a huge vista of Mount Donna Buang. We have 120 acres of property and 80 acres of grapes, so plenty of options for amazing photos.

Title

Go to Top